Executive Assistant

Job Description

*Professional responsible for managing the schedules and communications of key executives in their company.
*Prioritize emails and phone calls and arrange meetings and business events.
*Acting as the point of contact among executives, employees, clients and other external partners
*Managing information flow in a timely and accurate manner
*Managing executives’ calendars and set up meetings
*Make travel and accommodation arrangements
*Rack daily expenses and prepare weekly, monthly or quarterly reports
*Oversee the performance of other clerical staff
*Act as an office manager by keeping up with office supply inventory
*Format information for internal and external communication – memos, emails, presentations, reports
*Take minutes during meetings
*Screen and direct phone calls and distribute correspondence
*Organize and maintain the office filing system
*Work experience as an Executive Assistant, Personal Assistant or similar role
*Excellent MS Office knowledge
*Outstanding organizational and time management skills
*Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
*Excellent verbal and written communications skills
*Discretion and confidentiality
*High School degree
*PA diploma or certification is a plus